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Sample Project Budget
I. Personnel
Total
Jane Doe
Project Coordinator
80 hrs x $25/hr
$2,000
John Smith
Administrative Asst
40 hrs x 10/hr
$400
Subtotal
$2,400
II. Other Direct Costs
Office Operations
Supplies (paper, pens, toner, meeting supplies)
$1,500
Printing (meeting materials)
$250
Postage
$100
Subtotal
$1,850
Travel
40 meeting participants x (ave 200 miles RT x $0.385)
$3,080
Subtotal
$3,080
Meeting Costs
Meeting room rental
$100
Meeting AV costs
$50
Meeting food costs: 40people x $8/person
$320
Subtotal
$470
III. Contracts/Consultants
Mary Jones: meeting facilitator/presenter
$1,500
Subtotal
$1,500
TOTAL
$9,300
Sample Budget Narrative
I. Personnel
Jane Doe, MS, Project Coordinator. Ms. Doe will coordinate all aspects of the project including:
recruiting meeting participants, developing meeting materials, developing the agenda in conjunction with
the meeting presenter, etc…….
John Smith, BA, Administrative Assistant. Mr. Jones will be responsible planning the logistics of the
meting, maintaining correspondence with meeting participants, ……
II. Other Direct Costs
Supplies
A total supply budget of $1,500 is requested to purchase binders, paper, pens, post its, and wall pads for
the meeting as well as paper, pens, toner, and general office supplies for use during the period of the
project.
Sample Project Estimation Template
source: uwex.edu
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