Sample request letter: Friendly version
Sept. 2, 2010
Cactus School District
450 West 6
th
St.
Prickly, AZ 85364
RE: Public records request
To whom it may concern,
I know you are busy, but I want to thank you in advance for helping me gather some
public records regarding superintendents and high school coaching salaries. I am writing to
request a copy of the contract for the district superintendent, including pay and any other
compensation he or she might receiv e. Also, if your district has a paid high school head football
coach, or several head coaches, I would like a copy of that person (or persons’) contract,
including pay and any other compensation they receive for their duties.
I would be happy to pay copying and postage fees and help in any way I can, but if the
cost is more than $5, please contact me and let me know. If the files are available electronically
and would be more convenient to copy and email, then that would great too.
I would very much appreciate a response by the end of the month, and if there is
information that I am not entitled to, please let me know. I understand that sometimes some
information doesn’t warrant disclosure for statutory reasons, and might need to be blotted out
while releasing the public part.
If there is anything I can do to help with the request, please do not hesitate to let me know
(email is the fastest way to reach me).
Thanks again for your help!
Sincerely,
John Jones
1212 Main St.
Needles, AZ 85745
520-555-1111
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